Volunteer and Participant Guidelines

Last updated: October 9, 2026

Below are the guidelines for volunteers and participants of Instow Sands Community Interest Company (ISCIC):

Volunteers must always follow the risk assessment and guidelines of ISCIC. especially when lifting heavy objects, dealing with discarded syringes, dog faeces, and broken glass.

ISCIC’s insurance liability covers the activities of volunteers in the course of ISCIC approved activities.

Hi-Vis jackets will be provided and must be worn during street or beach side activities.

The removal of sand (and any similar activities) should only take place on roads with a speed limit up to a 30mph.

All ISCIC organised activities should be led by a nominated ‘group leader’.

Key points:

  • Volunteers must not work alone.
  • Under-18s and minors to be supervised by parents/caregivers (see below).
  • No chemicals to be used.
  • Volunteers to wear suitable clothing, sturdy footwear and strong gardening gloves. When shovelling sand: it is highly recommended that safety googles should be worn.
  • Hi-vis jackets should always be worn whilst carrying out ISCIC activities.
  • Volunteers should avoid lifting heavy objects. However, all lifting is to be carried out in line with ‘manual handling’ recommended procedures.
  • In the event of the disposal of litter – waste should be separated and disposed of according to recycling guidelines and placed in appropriate waste disposal bags/bins.
  • Tools to be kept in good working order.
  • Found syringes/sharp objects/broken glass to be reported to the lead person.
  • Any complaints/damages with a member of the public should be reported to the group leader.
  • Volunteers should be mindful of wind-blown sand as a result of their activities – this could become a hazard to members of the public and/or other volunteers.

Parent/Guardian Disclaimer for Volunteers Under 18

I confirm that I am the parent or legal guardian of the named participant under 18 and give permission for them to take part in the removal of sand and similar activities arranged by ISCIC. I understand that they must be always supervised by a responsible adult and must follow all safety instructions, risk assessment, and guidelines of ISCIC. I confirm that they are fit to participate and that I have explained the importance of acting safely and responsibly during the activity.

On attending one of our events, you will be provided with a form to sign covering the above guidelines.

Contact us

Instow Sands Community Interest Company
Rt Marke,
69 High Street,
Bideford, Devon,
EX39 2AT
Email: info@instowsandscic.co.uk

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